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How to Set Up and Use Effort Tracking

Effort Tracking allows teams to measure and log task effort in Hours or Story Points directly within Agile projects in MindStaq.

Updated this week

Steps:

  1. Open your project.

  2. Navigate to Project Settings location and locate the effort measurement unit selector.

  3. Choose either Person Hours or Feature Points as your preferred effort unit for the project.

    • Select Person Hours if your team tracks effort in time (e.g., billable hours or repeatable tasks).

    • Select Feature Points if your team uses Story Points to measure effort, complexity, and uncertainty (common in Scrum workflows).

  4. Open any task within the project.

  5. Locate the Estimated Effort field and enter your planned effort value (e.g., 8 hours or 5 points).

  6. As work progresses, update the Actual Effort field to reflect the real effort spent on the task.

  • Effort unit selection (Hours or Points) is configured at the project level, meaning all tasks within that project use the same unit.

  • Hours is recommended for teams with predictable, repeatable work or billable-hour requirements.

  • Feature Points represent a relative measure of effort, complexity, and uncertainty β€” they do not directly translate to hours.

  • Both Estimated Effort and Actual Effort fields are available on every task once Effort Tracking is configured.

  • When a task is in Backlog or Not Started state, only the Estimated Effort field is available. The Actual Effort field becomes visible once the task is moved to In Progress.

Tips:

  • Use Feature Points if your team works with Sprint planning and velocity tracking β€” points adapt better to tasks with uncertain scope.

  • Log Actual Effort regularly during a Sprint to get accurate data on your team's velocity over time.

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